GOVERNMENT FINANCING
GOVERNMENT FINANCING
CITY | COUNTY | STATE | FEDERAL | DEPARTMENT OF DEFENSE
Government Financing Solutions for Software, Hardware, and IT Services
“Improve the way federal agencies buy, build and use technology. We lead the charge to modernize the government’s approach to
technology products and services. We guide agencies through innovative and efficient technology deployment to meet their missions
and fulfill the needs of Americans in a rapidly evolving and complex world.”
– One of the four strategic goals of the U.S. General Services Administration
Federal Financing Solution
Federal procurement dynamics are rapidly changing and unpredictable. With current budget reductions, sequestration, uncertain political landscapes and conflicting investment priorities, agencies are facing their biggest hurdles ever when acquiring IT assets and solutions. With continued limitations and reductions on capital acquisition dollars, government buyers are increasingly looking to financing to acquire the IT Solutions they need.
Financing to Fund Your Mission
• Expedite implementation schedule • Decreases total cost of ownership
• Predictable pricing for entire contract cycle • Releases cash for other projects
• Speeds up asset refresh schedule • Raise available budget to complete solution
• Better anticipate budget and planning • Lower administrative costs
• Simplify acquisition cycles • Stretches budgets further
What Payment Structures Do We Offer?
Software | Hardware | IT Services
- 100% Software Financing
- Mix of Equipment
- Services and Installation
Installment Payment Plans
- SPA | Sales and Purchase Agreement
Capital Lease
- Lease to own in most cases;
the title transfers to the agency at end of term. - 70% or more Hardware can be leased.
Operating Lease
- Lease with option
to purchase (rental agreement). - 70% or more Hardware can be leased.
Benefits of Financing
• Full transaction funded at delivery and acceptance.
• Overcome budget limitations, preserves margin and accelerates sales.
• Increase Prime credit capacity:
ο Off-terms ordering
ο Provides Primes an alternative source of credit
Available Options
• Capex and Opex options available. Leases and installment payment agreements.
• Any mix of hardware, software and services.
• 100% software and services financing.
• Ability to finance all or a portion of a project.
• Credit approvals based on essential use criteria.
• Flexible payment terms aligned to budget award and mission length:
ο Terms ranging from 12 to 60 months
ο Agreements built on base plus option years to accommodate Antideficiency Act
ο Step (uneven) installments to align to available budget
• First payment deferrals align solution need with available budget.
Example How Financing Can Help You Reach Your Goal
Instead of reducing the solution’s cost to meet budget needs, use financing to spread the payment over time, allowing your customer to avoid the large upfront expenditure and stay within budget.
Example:
Customer has an annual budget of $245K
Data Center Solution: $233,017
Support (12 Months): $65,589
Total Solution: $288,606
Challenges:
• $53,606 of margin is at risk since requested solution exceeds available budget.
• In order to win deal, margins will have to be cut or the deal size reduced.
• Cash deals, on average, take 53 days to be paid from the time of invoice
Resolution via Financing:
Data Center Solution: $233,017
Support (36 Months): $196,767
Total Solution: $453,396
Three annual payments of $166,122.
• Grew deal size while cutting zero in margin.
• Came in under annual budget requirements.
• Invoices on a cash deal take an average of eight days to be paid.
Frequently Asked Questions
1. What are some of the ways you accommodate federal agencies?
» Fully FAR compliant
i. FAR 52.232-23 Assignment of Claims (Jan.1986), Alternate 1 (Apr. 1984)
ii. FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr. 1984)
iii. FAR 52.217-9 Option to Extend the Term of the Contract (Mar. 2000)
iv. FAR 52.212-4 Termination for Convenience (Feb. 2012) at paragraphs (l) and (m)
v. FAR 52.229-1 State and Local Taxes (Apr. 1984)
» We overcome Antideficiency Act by building agreements on base plus option year structure.
» Payment terms to match annual budgets.
2. My client will not execute an essential use form.
» Essential use is standard in federal financing. We just need them to fill it out. A signature is not required.
3. When does the Prime get paid or reimbursed?
» Once all product has shipped, the agency will sign a Certificate of Acceptance (COA), then the Prime will be funded.
4. Who owns the equipment when utilizing financing?
» It depends on the type of agreement. We have options available to meet any type of ownership arrangement
the client is looking for.
5. Is the entity required to sign anything?
» Yes. We require signatures for all financed deals, regardless of entity. This is industry standard.
6. My client is out of CapEx budget. Are you able to structure an OpEx solution?
» TD SYNNEX Capital has the ability to accommodate capital or operational spend.
» We can support all types of financing structures depending on their needs. We have leases, loans and
subscription-based solutions and can spread payments monthly, quarterly or annually.
7. Do you have an “XaaS” financing option?
» Yes. We can customize options that enable agencies to bundle their required technology into monthly, quarterly or annual installments. TD SYNNEX services can be included to further enrich the solution.
8. Our client can only work with approved companies who hold a contract.
» If your agency has contract requirements, we can likely find a way to accommodate that through current
partnerships and contracts if we don’t have a contract directly with the customer.
9. Is there a deal minimum?
» The minimum on a federal deal is $250K.
Things to Know
Terms need to be referenced in contract award.
• FAR 52.232-23 Assignment of Claims (Jan. 1986), Alternate 1 (April 1984)
• FAR 52.232-19 Availability of Funds for the Next Fiscal Year (April 1984)
• FAR 52.217-9 Option to Extend the Term of the Contract (March 2000)
• FAR 52.212-4 Termination for Convenience (Feb. 2012) at paragraphs (l) and (m)
• FAR 52.229-1 State and Local Taxes (April 1984)
Additional Terms and Conditions
Terms need to be referenced in contract award.
Credit approval based on Essential Use of solution. Non-substitution language.
Use of the acquired technology brand throughout base and option years, as long
as funding exists and product is performing.
Important Things to Consider
1. The agency is entering into a finance agreement and signatures will be required.
» A signature is required for all TDSC transactions.
» A correctly warranted contracting officer signature is required on agency contracts.
2. The agency’s credit approval is required for all finance agreements.
» Essential use is required for all transactions.
Documents must be delivered based on each agency’s requirements.
You Have an Opportunity, What’s Next?
1. Legal name and address of the end user who will be signing the agreement.
2. End-user quote outlining the products/services to be included in the contract.
3. Deal structure: Preferred payment frequency – monthly, annual or quarterly.
o Is a first payment deferment needed?
o Any other information we should know?
The Process at a Glance
1. Provide RFP/RFQ contract vehicle and transaction information.
2. Essential use and credit are reviewed, and quote is created based on credit pre-screen.
3. Once the contract is awarded and reviewed for BOM and terms incorporation, final credit and assignment
documents will be released.
4. Agency executes the payment agreement and any other required documentation.
5. Agency confirms product receipt by signing the COA.
6. Once required docs are returned to TD SYNNEX Capital along with the reseller invoice, settlement and
funding occur.
7. Agency is invoiced per contract terms.
Request for Proposal (RFP) │ Request for Bid (RFB) │ Request for Information (RFI)
│ Request for Quote (RFQ) │ Invitation to Bid (ITB) │ Solicitations
Request for Proposal (RFP)
How to Submit a Request for Proposal (RFP)
How to Submit Your (RFP):
Thank you for considering INDUSTRIAL SURFACE SOLUTIONS for your project needs. To submit an RFP for Software, Hardware, IT Services, and financing requirements, please follow the steps below:
- Subject Line: Ensure the subject of your email includes “RFP Submission – [Project Title]” for easy identification and prioritization. Example: RFP Submission – IT Infrastructure Upgrade.
2. Cover Letter: Include a brief introduction about your agency, the nature of the project, and your primary objectives. This will help us understand your needs and expectations.
3. Detailed Project Requirements: Attach a detailed description of the project, including:
- Scope of Work: Clearly define the services, hardware, or software required.
- Technical Specifications: Provide any specific technical requirements or standards the solution must meet.
- Budget and Financing Needs: Include the estimated budget for the project and financing preferences.
- Timeline: Outline project milestones and any deadlines for completion.
4. Evaluation Criteria: If applicable, describe the criteria that will be used to evaluate proposals, such as experience, cost, timeline, or specific expertise.
5. Submission Deadline: Indicate the date by which proposals must be submitted.
6. Contact Information: Provide the name, title, and contact details of the primary person overseeing the RFP process at your agency.
Please email the RFP documents and any questions to [email protected]. We will acknowledge receipt of your submission and provide further instructions if necessary.
Request for Bid (RFB)
How to Submit a Request for Bid (RFB)
Thank you for considering INDUSTRIAL SURFACE SOLUTIONS for your project. To submit a Request for Bid (RFB) for Software, Hardware, IT Services, and financing requirements, please follow the steps outlined below:
- Subject Line: Please use a clear subject line for your email that includes “RFB Submission – [Project Title].” Example: RFB Submission – Government IT Infrastructure Upgrade.
- 2.Cover Letter: Include a brief cover letter or introduction stating the nature of your agency, the project you’re requesting bids for, and your primary objectives. This will help us understand the scope of the project.
- Detailed Project Specifications: Attach a comprehensive description of the project, including:
- Scope of Work: A detailed outline of the services, hardware, or software required.
- Budget: Provide the estimated budget for the project, including any specific financial considerations.
- Timeline: Indicate project deadlines, including when bids need to be received and the expected project completion date.
- Evaluation Criteria: If applicable, outline the criteria that will be used to evaluate bids (e.g., cost, experience, timeline, technical qualifications).
- Bid Format Requirements: Specify if you have a preferred format for submitting bids (e.g., PDF, Excel, Word). This ensures all bids are presented in a consistent manner.
- Bid Submission Deadline: Clearly state the final date and time by which all bids must be submitted. Late submissions may not be considered.
- Point of Contact: Provide the name and contact information of the person overseeing the RFB process at your agency. This person can answer any follow-up questions related to the bid.
How to Submit Your (RFB):
Please email your RFB documents and any questions directly to [email protected]. We will confirm receipt of your submission and may request additional information if needed.
Request for Information (RFI)
How to Submit a Request for Information (RFI)
Thank you for your interest in partnering with INDUSTRIAL SURFACE SOLUTIONS. To submit a Request for Information (RFI) regarding Software, Hardware, IT Services, and financing requirements, please follow the guidelines below:
Subject Line: Use a clear subject line for your email that includes “RFI Submission – [Project Title].” Example: RFI Submission – IT Solutions for Government Agencies.
Cover Letter: Include a brief cover letter or introduction providing an overview of your agency and the general nature of the information you are seeking. This helps us understand your needs and the context for the request.
Detailed Information Request: Outline the specific information you require. Include any of the following, as relevant to your needs:
- Project Overview: A brief description of the project or initiative you’re gathering information for.
- Technology Needs: Provide details about the software, hardware, or IT services you are interested in and the requirements you may have.
- Financing Information: If relevant, include any inquiries about financing options available for government agencies, including terms or funding models.
- Expected Timeline: Indicate any deadlines or project milestones that may help guide our response.
- Specific Questions: List any particular questions or areas where you need further details, whether related to product offerings, services, or financing terms.
4. Point of Contact: Include the name, title, and contact information of the person at your agency who is overseeing the RFI process and can provide clarification if needed.
How to Submit Your (RFI)
Please email your RFI request and any related documents to [email protected]. Upon receipt, we will review your request and provide the requested information or clarification in a timely manner.
Request for Quote (RFQ)
How to Submit a Request for Quote (RFQ)
Thank you for considering INDUSTRIAL SURFACE SOLUTIONS for your project. To submit a Request for Quote (RFQ) for Software, Hardware, IT Services, and financing requirements, please follow the steps outlined below:
1. Subject Line: Please ensure the subject of your email includes “RFQ Submission – [Project Title]” for easy identification. Example: RFQ Submission – IT Hardware & Software Solutions.
2. Cover Letter: Include a brief cover letter introducing your agency, the project, and the scope of the RFQ request. This will help us understand the context and your specific requirements.
3. Detailed Project Requirements: Attach a detailed description of your project, including the following information:
- Scope of Work: Clearly define the services, hardware, or software you need, along with any technical specifications or quality standards.
- Quantity/Volume: Include the quantity of items or services required (if applicable).
- Budget Range: If you have a budget in mind, please share an estimated range to help us provide a more accurate quote.
- Timeline: Provide key deadlines or project milestones, including the date by which you need the quote and the expected project completion date.
- Evaluation Criteria: If you have specific factors for evaluating quotes (e.g., price, delivery time, quality), please list them.
4. Quote Format Requirements: Specify if there is a preferred format for the quote (e.g., Excel, PDF, Word).
5. Submission Deadline: Indicate the final date and time by which the RFQ responses should be submitted. Late submissions may not be considered.
6. Point of Contact: Include the name and contact details of the person overseeing the RFQ process at your agency. This will help us address any follow-up questions or clarifications.
How to Submit Your (RFQ)
Please email your RFQ documents and any questions to [email protected]. We will acknowledge receipt of your RFQ and provide a quote as soon as possible, along with any additional information requested.
Invitation to Bid (ITB)
How to Submit an Invitation to Bid (ITB)
Thank you for considering INDUSTRIAL SURFACE SOLUTIONS for your project. To submit an Invitation to Bid (ITB) for Software, Hardware, IT Services, and financing requirements, please follow the steps below:
Subject Line: Please ensure the subject of your email includes “ITB Submission – [Project Title]” for easy identification. Example: ITB Submission – Government IT Infrastructure Upgrade.
Cover Letter: Include a brief cover letter introducing your agency, the nature of the project, and any key objectives for the bid. This helps us understand your needs from the start.
Detailed Project Requirements: Attach a detailed description of the project, including the following:
- Scope of Work: Define the services, hardware, or software required, including any technical or functional specifications.
- Bidder Qualifications: Specify any qualifications or experience required from bidders, such as certifications, expertise, or past experience.
- Contract Terms: Provide any contractual obligations or terms that the winning bidder must meet.
- Budget Range: If applicable, provide an estimated budget or pricing guidelines to assist with our bid preparation.
- Timeline: Clearly state the project deadlines, including the submission date for the bid and expected project completion.
- Evaluation Criteria: If applicable, describe the criteria that will be used to evaluate bids, such as price, qualifications, delivery time, and service quality.
Bid Submission Instructions: Include instructions for submitting the bid, such as the format (e.g., PDF, Excel, Word) and any documentation required (e.g., certifications, references).
Submission Deadline: Indicate the final date and time by which all bids must be submitted. Late submissions may not be considered.
Point of Contact: Include the name, title, and contact information of the primary person managing the ITB process. This person will be able to address any follow-up questions or clarifications.
How to Submit Your (ITB):
Please email your ITB documents, including any related questions, directly to [email protected]. Upon receipt, we will acknowledge the ITB submission and begin the process of preparing our bid response.
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